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Be Well Reimbursement Program

Whether you’re into fitness, mindfulness, or wellness tech, this benefit helps you invest in yourself with up to $300 in reimbursements per year towards eligible health and wellness products and services.

  • This program is available to all regular full-time and part-time employees at Siemens Healthineers and its USA affiliates that have adopted this Policy (each, a “participating company”) who are scheduled to work 20 or more hours per week, subject to applicable collective bargaining agreements. To be eligible, you must be actively at work at the time the expense is incurred and reimbursed.
  • You do not need to be enrolled in a Siemens Healthineers medical plan
  • Dependents (spouse, partner, children) are not eligible
  • If both you and your spouse work at Siemens Healthineers in participating companies, you’re both eligible

Have questions?

If you have questions about the Be Well Reimbursement Program, review the Frequently Asked Questions.

Program eligibility

Participating Siemens Healthineers companies eligible for the Be Well Reimbursement Program:

  • Dedicated2Imaging LLC
  • PETNET Solutions, Inc.
  • Siemens Healthcare Diagnostics, Inc.
  • Siemens Healthineers Endovascular Robotics, Inc
  • Siemens Healthcare Laboratory LLC
  • Siemens Medical Solutions USA, Inc.
  • Varian Medical Systems Inc.

How it works

When you spend money on eligible well-being items, the company will reimburse you up to $300 each calendar year (subject to federal, state, and local taxes) via payroll.

Expenses reimbursed by the company are considered taxable income to you and will be reported on your W-2 form at year-end. The company will reimburse expenses incurred and submitted for reimbursement while you are an active employee with a participating company.

Transfers and mid-year hires

You can be reimbursed up to $300 for eligible expenses based on your employment status: expenses must be incurred while you work for a participating company. If you transfer or are rehired in the same year, you’re still eligible for the full $300, but you cannot exceed the annual maximum across all employment periods.

Eligible expenses

An employee can be reimbursed up to the $300 maximum benefit through a single eligible expense or a combination of eligible expenses. Expenses eligible for reimbursement under the program include but are not limited to:

  • Athletic/fitness equipment
  • Boxing and kickboxing classes
  • Fitness equipment service fees and repairs
  • Fitness center, club, or studio membership
  • Fitness wearable devices
  • Golf lessons and green fees
  • Gym membership
  • Home gym equipment
  • Martial arts classes
  • Massages
  • Meditation classes and studio membership
  • Nutrition and weight-loss programs
  • Nutritional counseling
  • Personal trainers
  • Pilates classes and studio membership
  • Race registration fee
  • Ski passes, lessons, and lift tickets
  • Smoking cessation devices/programs
  • Sports league membership fees
  • Stress management classes
  • Swimming lessons, club membership, and water aerobics
  • Team Rubicon registration
  • Tennis club or lessons
  • Virtual/online fitness programs
  • Yoga classes and studio membership
  • Zumba classes and studio membership

Expenses ineligible for reimbursement under the program include but are not limited to:

  • Expenses incurred prior to eligibility
  • Expenses incurred while employed with a non-participating company
  • Expenses related to hunting, fishing, and camping
  • Motorized vehicles or equipment (golf carts, boats)
  • Shoes, cleats, and clothing
  • Supplies and equipment used as weapons or combative devices, including firearms
  • Vitamins, supplements, and food
  • Wellbeing apps

Eligible wellness expenses must be incurred January through December of the plan year and claims must be submitted by March 31 of the following plan year.

How to submit a claim

Taking advantage of this valuable program and receiving up to $300 in reimbursements for eligible health- and wellness-related expenses is easy! The program is administered by HealthEquity. If you already have a HealthEquity account because you have a Flexible Spending Account or use the Commuter Benefits Program offered through Siemens Healthineers, you will be able to use your existing login information. If you do not have a current HealthEquity account, you may register for one by visiting their website.

Claims submitted by the 20th of each month will be reimbursed the following month, as long as you are actively employed at time of payout. When submitting a claim, be sure the service provider name, amount, and service period are pre-printed on the receipt. In addition, the service description and your name must also be included on the receipt but can be handwritten.

  • Online: Log in to your HealthEquity account and select Be Well Reimbursement Program, then Submit a Receipt or Claim to submit your claim electronically and upload your receipt/documentation.
  • EZ Receipts mobile app: Use your HealthEquity login credentials to submit your claim and receipt/documentation electronically. The mobile app may be downloaded from the App Store or Google Play.
  • Fax/Mail: Log in to your HealthEquity account and download the paper claim form. Print and sign the paper claim form and return to HealthEquity along with all receipts/documentation.

You’ll be notified by email when your claim has been approved or denied. If your claim is approved, your reimbursement will appear as a “WELLNESSBENCRED” in your second paycheck of the following month, with approved amounts subject to applicable federal, state, and local taxes. For questions concerning tax issues, employees should consult an accountant or tax advisor.